ERPNext for Education

Transform the way you manage admissions, academics, exams, and finances — with one powerful ERP platform.

At ASCEND Informatics, we implement and customise ERPNext for Education to help schools, colleges, universities, and training institutes digitise their operations — from student admissions to fee collection, attendance, learning, and assessments — all within a single, secure, and scalable system.

Whether you run a small training academy or a multi-campus university, ERPNext empowers you with a centralised platform to simplify academic management and improve student engagement.

Why Educational Institutions Choose ERPNext

• All-in-one platform: Manage students, teachers, courses, admissions, exams, fees, and HR in one place.
• Real-time dashboards for administrators, teachers, and parents.
• Paperless operations — automate attendance, grading, and report cards.
• Cloud or on-premise deployment — secure and scalable.
• Open-source and customisable for your institution’s unique workflows.
• Integrated finance and HR — seamless fee accounting, payroll, and budgeting.

Core Features We Implement

1) Student Information System (SIS)

• Comprehensive student profiles with academic, attendance, and disciplinary records.
• Admission tracking from enquiry to enrollment.
• Class, batch, and academic year management.
• Parent and guardian access to student performance and fees.

2) Admission & Enrollment Management

• Lead capture, counselling, and admission confirmation workflows.
• Integration with enquiry forms and CRM for lead management.
• Seat allocation, document verification, and payment integration.
• Auto-generation of student ID cards and roll numbers.

3) Academic Planning & Scheduling

• Define programs, courses, subjects, and timetables.
• Assign teachers, rooms, and resources efficiently.
• Manage holidays and substitutions.
• Integrated calendar for staff and students.

4) Attendance & Leave Management

• Mark attendance via web, mobile, or biometric integration.
• Generate daily, monthly, and subject-wise attendance reports.
• Auto-alerts to parents for absenteeism.
• Link attendance with academic and disciplinary evaluation.

5) Assessment & Grading

• Custom grading systems (percentage, GPA, letter grades, etc.).
• Automated report card generation with subject-wise remarks.
• Publish exam schedules and results online.
• Analytics for performance trends by student, batch, or subject.

6) Fee Management & Accounting

• Fee structure configuration by course, batch, or student category.
• Online payments (Razorpay, Paytm, etc.) with automatic ledger posting.
• Fee receipts, reminders, and balance tracking.
• Scholarship and concession management.
• Integration with full ERPNext accounting and GST modules.

7) Learning Management System (LMS)

• Manage course materials, assignments, and quizzes.
• Upload PDFs, videos, and external learning links.
• Track progress, submissions, and grades online.
• Discussion boards and feedback system.

8) HR & Payroll

• Manage teachers, staff, and departments.
• Track attendance, leave, and performance reviews.
• Auto-generate payslips, TDS, and PF/ESI.
• Department-wise budgeting and resource allocation.

9) Communication & Collaboration

• Parent-teacher communication via email/SMS/WhatsApp.
• Notices, circulars, and announcements through portal.
• Feedback collection and grievance tracking.

Industry Fit

• Schools & Junior Colleges – Academic and administrative automation.
• Universities – Multi-campus and multi-program management.
• Training Institutes – Course scheduling, certification, and payments.
• Non-Profit Educational Trusts – Donor tracking, CSR reporting, and sponsorship management.

What You Get with ASCEND Informatics

Education + ERP Expertise

Our consultants have implemented ERPNext for universities, schools, and vocational training centers, ensuring full process digitisation and compliance.

Quick Implementation

Go live with your essential modules (Admissions, Fees, Attendance, and Academics) in 8–10 weeks.

AI & Automation Add-ons

Integrate AI-based attendance tracking, exam analytics, and chatbots for student support.

Secure Cloud or On-Prem Hosting

ISO-compliant setup with encrypted backups, data isolation, and secure access control.

Key Dashboards & Reports

• Enrollment status and capacity utilization.
• Fee collection trends and outstanding amounts.
• Exam performance analytics by course and batch.
• Student retention and dropout analysis.
• Teacher workload and timetable efficiency.

Implementation Roadmap

• Requirement Analysis (Week 1–2) — Process mapping and module selection.
• System Setup (Week 3–4) — Master data, academic year, course, and user roles.
• Module Configuration (Week 5–6) — Admissions, academics, fees, HR.
• Integration (Week 7) — Online payments, communication tools, or LMS.
• Training & Go-Live (Week 8) — User onboarding and post-launch support.

Results You Can Expect

• 50% faster administrative processing (admissions, fees, exams).
• 100% visibility across student life cycle.
• Reduced paper use and manual errors.
• Improved parent communication and student engagement.
• Data-driven decision making for management.

Frequently Asked Questions (FAQ)

• Q: Is ERPNext suitable for schools and colleges of all sizes?

Yes. ERPNext scales from small training centers to large universities with multiple campuses.

• Q: Can ERPNext integrate with online learning platforms?

Yes. ERPNext integrates with Moodle, Google Classroom, or custom LMS solutions via APIs.

• Q: Can students pay fees online?

Yes. ERPNext integrates with Razorpay, Paytm, and other payment gateways for online fee collection.

• Q: Is attendance marking possible through biometric or mobile devices?

Yes. ERPNext supports attendance tracking through mobile apps, QR codes, or biometric systems.

• Q: Does ERPNext comply with Indian accounting and GST standards?

Yes. It supports GST invoices, receipts, and automated ledger entries for educational institutions.

Contact ASCEND Informatics Education ERP Team

Ready to digitise your institution? Let’s build your Education ERP on ERPNext.

Phone/WhatsApp: +91 8123000373

Email: sales@ascendinformatics.in

Address: Thiruvananthapuram, Kerala, India