ERPNext for Engineering & Construction

Streamline your projects, control budgets, and manage contractors — all with a single integrated ERP platform built for the engineering and construction industry.

At ASCEND Informatics, we implement ERPNext for Engineering & Construction companies to bring every aspect of your project — from tendering and estimation to procurement, billing, inventory, and finance — onto one unified system. Whether you handle infrastructure projects, real estate developments, or EPC contracts, ERPNext helps you achieve cost transparency, timely delivery, and complete control over every stage.

Why Engineering & Construction Firms Choose ERPNext

• Project-centric ERP with full job costing, budget tracking, and progress billing.
• Real-time project dashboards for site engineers, project managers, and management.
• Integrated procurement and inventory control across multiple sites.
• Automated contractor billing, subcontract management, and retention tracking.
• Seamless integration with GST, accounting, and payroll modules.
• Flexible deployment — cloud or on-premises for data security and scalability.

Core Features We Implement

1) Project & Job Costing

• Define projects, phases, and tasks with detailed cost centers.
• Budget estimation for materials, labour, subcontracting, and overheads.
• Track committed vs actual costs with automatic variance analysis.
• Integrate project expenses, purchase orders, and time logs for real-time job costing.

2) Estimation & Tender Management

• Prepare BOQ and estimates with rate analysis and material take-offs.
• Tender comparison, bid tracking, and approval workflows.
• Automatic creation of project budgets from approved estimates.
• Version control for revisions and audit history.

3) Procurement & Inventory

• Centralised procurement with project-based purchase requests and approvals.
• Material issue and transfer between warehouses and sites.
• Batch/serial tracking and minimum stock alerts for critical materials.
• Vendor evaluation, price comparison, and rate contracts.

4) Contractor & Subcontractor Management

• Maintain contractor profiles, agreements, and retention policies.
• Generate running account (RA) bills, work progress certificates, and deductions.
• Monitor subcontract performance and milestone payments.
• Integrate subcontract billing with project costs and accounting.

5) Site Management & Execution

• Daily site progress entry with labour, machinery, and material usage tracking.
• Record work completion percentages by task and phase.
• Attach drawings, inspection reports, and site photos for documentation.
• Monitor equipment availability and preventive maintenance schedules.

6) Billing & Finance

• Customer billing linked to milestones, BOQs, or work progress.
• GST-compliant invoicing, retention handling, and advance adjustments.
• Cost center-wise profitability reports.
• Multi-company and multi-currency support for global contractors.

7) HR, Payroll & Labour Tracking

• Maintain employee records, attendance, and site-wise deployment.
• Generate timesheets and link labour cost to projects automatically.
• Process payroll with statutory compliance (EPF, ESI, TDS).
• Track safety training, certifications, and site access permissions.

8) Quality, Safety & Compliance

• Define inspection checklists and quality parameters per project phase.
• Track NCRs (Non-Conformance Reports) and corrective actions.
• Record site safety incidents and compliance audits.
• Document approval and drawing version management.

9) Document Management & Collaboration

• Store drawings, work orders, and site documents in structured folders.
• Role-based access for engineers, contractors, and management.
• Automated notifications for approvals, inspections, and payments.
• Integration with email, WhatsApp, or portal communications.

Industry Fit

• Civil Contractors – Road, bridge, and infrastructure projects.
• Real Estate Developers – Residential and commercial project management.
• EPC Companies – Engineering, Procurement & Construction workflows.
• Interior & Fit-out Contractors – BOQ-based estimation and billing control.

What You Get with ASCEND Informatics

Engineering + ERP Expertise

Our consultants understand the complexities of construction workflows — from estimation and procurement to project billing — and configure ERPNext to mirror your business exactly.

Rapid Implementation

Get live in 8–12 weeks with your key modules — Project, Procurement, Billing, and Finance — and expand as your needs grow.

Automation & Insights

Automate progress tracking, material reconciliation, and financial reporting with role-based dashboards for management and site teams.

Secure Hosting & Support

Cloud or on-premise deployment options with encrypted backups, SLA-driven support, and version upgrades.

Key Dashboards & Reports

• Project cost and profitability analysis.
• Material consumption vs budget reports.
• Contractor performance and billing summary.
• Pending approvals, work progress, and RA bills.
• Accounts receivable/payable and retention summary.

Implementation Roadmap

• Requirement Study (Week 1–2) — Process mapping and project scope definition.
• System Setup (Week 3–4) — Master data, BOQ templates, users, and roles.
• Module Configuration (Week 5–8) — Projects, Procurement, HR, and Billing setup.
• Integration & Testing (Week 9–10) — Accounting, GST, and external connectors.
• Training & Go-Live (Week 11–12) — Staff onboarding, testing, and hypercare support.

Results You Can Expect

• 10–15% cost savings through better budget control and material management.
• 30–40% faster billing and RA approval cycle.
• Reduced project delays via real-time tracking and mobile updates.
• Improved cash flow visibility and accurate profitability reporting.
• Streamlined collaboration between site, office, and finance teams.

Frequently Asked Questions (FAQ)

• Q: Can ERPNext handle multiple projects and sites?

Yes. ERPNext allows you to manage multiple projects, each with its own budget, cost centers, and reports.

• Q: Is ERPNext suitable for small and mid-size construction companies?

Yes. ERPNext scales easily from small contractors to large multi-site enterprises.

• Q: Can it integrate with existing accounting systems or GST software?

Yes. ERPNext can export/import data with Tally or integrate via API for GST filing.

• Q: How does ERPNext help track contractor performance?

ERPNext records RA bills, work progress, and quality metrics for each subcontractor, ensuring transparency and accountability.

• Q: Is it possible to track site progress via mobile?

Yes. Site engineers can update work progress, material usage, and attendance directly through ERPNext’s mobile app.

Contact ASCEND Informatics Construction ERP Team

Ready to take control of your construction operations? Let’s build your Engineering & Construction ERP on ERPNext.

Phone/WhatsApp: +91 8123000373

Email: sales@ascendinformatics.in

Address: Thiruvananthapuram, Kerala, India